Vacancy for Student Affairs Specialist

Brief description of UFAZ:UFAZ is an ambitious project initiated by the Presidents of the French Republic and the Republic of Azerbaijan in 2014. It is administered by thehistoricuniversity of Azerbaijan - theAzerbaijan State Oil and Industry University (ASOIU) from the Azerbaijani side and the prestigious University of Strasbourg (Unistra) from the French side.

UFAZ delivers 2 national diplomas (French and Azerbaijani) at the Bachelor level in the following specialties: Computer Sciences, Chemical Engineering, Geophysics, Oil and Gas engineering. And at the Master level in the following specialties: Data bases and artificial intelligence, Chemical engineering, Physical chemistry/cheminformatics, Geosciences. Tuition language is English.

Position description:

Position name: Student Affairs Specialist

Starting date: As Soon As Possible

This candidate will replace current Student Affairs Specialist during her maternity leave.

Job Description:

• Implements policies and procedures on a range of student affairs issues such as admissions (ASOIU, UNISTRA), course registration, class absences, graduation processing, petitioning, withdrawals and etc.
• Informs all UFAZ students about the code of conduct and university rules (including examination rules)
• Ensures document turnover (internal documentation, information materials for students, etc.)
• Advises students on study program related matters (such as application processing questions, changes in timetable via social networks, information sessions, receptions, and student orientations)
• Supports in hosting business representatives and participation of students in career fair with internship and recruitment purposes.
• Liaisons with teachers to address and solve student’s problems related to study programs
• In charge of all activities linked to student life at UFAZ
• Supports the organization of student unions and other student clubs
• Supports during annual admission procedures of UFAZ
• Contacts with parents of students, providing information about the university, or the results of the student / any other behavioral issues to report
• Informs Head of the department in case of any serious issues regarding students
• Prepares all relevant statistics and official lists for Azerbaijani ministries, and for UFAZ jury of semester, disciplinary commission, etc.
• Stores and archives in organized manner all files and documents linked to UFAZ students
• Keeps smooth and operational relations with ASOIU educational department
• Communicates to students’ messages sent by other UFAZ departments (approved by the management)
• Implements other duties as assigned by the Head of the department

Requirements:

• Master Degree in education administration or similar field.
• Excellent written and verbal communications in Azerbaijani and English languages are required;French language is preferable.
• Proficiency with computing software such as Outlook, MS Office ,especially Excel.
• The ability to focus on details and multitasking.
• The ability to project a strong positive image of the University through personal interaction with parents, staff, students, and others is required.
• The ability to solve problems commonly found within the higher education environment
• The ability to develop and present educational programs or workshops.
• The ability to assess and interpret individual student needs and to make appropriate referrals.
• The ability to make competent, informed determinations and judgments on a range of confidential and/or sensitive issues in area of expertise.
• The ability to work under pressure and with tough deadlines.

Interested candidates are requested to submit in PDF format in English language:   (1) a letter of interest and motivation specifying suitability for the position (2) an updated resume (3) two recommendation letters from the previous workplaces (Otherwise, they should submit these letters after the interview stage)   Send materials via e-mail to:[email protected] the Job Title in the subject line.   Only shortlisted candidates will be contacted. The cut-off date for application isJune 05, 2022.   For more information about UFAZ, please visitwww.ufaz.az