Xəzər Universitetində vakansiya

Job Title: Assistant to the Founder and Chairman of the Board of Directors and Trustees

Job Description: Providing direct administrative and secretarial support to the founder

Duties and Responsibilities

  • Preparing the founder's agenda, coordinating meetings in the Office of the Board of Directors and trustees, managing direct interactions with the founder
  • Translating academic texts, supporting research activities, and editing work
  • Coordinating Khazar Humanitarian and Social Sciences journal
  • Creating reviews, presentations (pptx) and handling correspondence (letters and emails)
  • Managing databases, classifying and storing documents
  • Liaising with university staff, students and suppliers regarding office requirements, as well as government and non-government institutions
  • Preparing news material about meetings and events attended by the founder
  • Taking notes during meetings and distributing them to participants, handling office calls
  • Managing visa issues, organizing business trips, and handling transportation and hotel bookings
  • Managing/controlling the founder's personal blog and social media accounts
  • Providing reminders to the founder about agenda items and deadlines
  • Handling office payments, accounting, and maintaining good communication and service
  • Supporting the founder in various secretarial matters if required


Candidate Characteristics:

Required Knowledge and Skills:

  • Higher education degree (Master's degree preferred)
  • Study abroad experience (preferred)
  • Minimum of two years of professional work experience (PA or Executive Assistant experience desirable)
  • Proficiency in Azerbaijani and English languages (spoken and written)
  • Strong computer skills (MS Office programs, Outlook, web, blog)
  • Effective management and communication skills
  • Demonstrated privacy and reliability
  • Resourcefulness in teamwork, initiative, and ability to work towards various goals and priorities
  • Organizational and multitasking skills
  • Ability to establish and maintain good professional working relationships with university staff and guests
  • Adherence to the University's ethical rules and understanding of the University's role in society


  • Mainly within the University, at the Board of Directors and Trustees office. Rare visits to other areas may be necessary
  • Extended stays beyond scheduled working hours may be necessary when the workload demands


Working Conditions:

  • Manager: Founder
  • Workplace: Board of Directors and Trustees
  • Hours: 8 hours daily (Monday – Friday)
  • Flexibility in working hours may be necessary during periods of increased workload
  • Holidays: One month of paid leave annually, in addition to national public holidays established by the Cabinet of Ministers of the Republic of Azerbaijan
  • Notice Period: Either party must provide one month's notice (or as required by law)

All eligible candidates are requested to submit a CV and a Cover Letter in English with the subject Assistant to the Founder and Chairman of the Board of Directors and Trustees to [email protected] by June 15, 2024.


FACEBOOK: Edumap.az

Gənclərin Xəritəsi

TELEGRAM:Edumap.az – Vakansiyalar, Təcrübələr, Təqaüdlər Seminarlar, Təlimlər Müsabiqələr və s.