COORDINATOR, GOVERNMENT PROGRAMS

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Description

Under the direct supervision of the Deputy Director of the Institute for Development and Diplomacy (IDD), the Program Coordinator manages and supports the administrative operations of IDD’s diplomatic training programs for Government Agencies, mostly for the Ministry of Foreign Affairs (MFA).

Responsibilities

• Jointly with administrators organizes and coordinates all training programs and supports trainers and participants during diplomatic training programs;
• Responsible for purchase requests of department needs and works closely with the procurement department;
• Responsible for organizing and maintaining appropriate administrative files (incoming and outgoing correspondence);
• Ensures technical resources, program package, and supplies are available to course participants in a timely manner;
• Organizes, coordinates, and provides all needed logistical support to IDD staff before and during meetings and public events (externally and internally);
• Creates and updates regularly diplomatic training database on required standards;
• Develops, updates, and maintains a database of training participants and alumni accurately;
• Supports in promoting diplomatic training programs in government;
• Supports in developing all promo materials in compliance with IDD and ADA University branding standards;
• Supports in assessment of the specific training needs of clients and post-training evaluation by program participants;
• Performs all other related duties as assigned by the immediate supervisor.

Requirements

• Bachelor's degree in education, business administration, or related degree required;
• Minimum of two years’ business experience, preferably in executive education or in program, event, or project management;
• Experience of managing both administration and logistics preferably in an Executive Education, events management role or similar;
• Excellent interpersonal, customer service, communication and relationship building skills;
• Strong organizational skills; ability to multitask in a pressured work environment with changing priorities;
• Strong attention to details;
• Fluency in English and Azeri. Good command of Russian language;
• Effective verbal and written communication skills and ability to build excellent working relationships;
• Computer literate in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook);
• Must have knowledge of organizational policies and practices to interpret and determine appropriate course of action effectively.

Please follow the link to apply for this position: https://www.ada.edu.az/apply-to-job

The deadline for application is August 12, 2024.

Only shortlisted candidates will be contacted for further recruitment process.